EFG2018 Sponsor Details and Resources

We’re thrilled you’ll be joining us as a Sponsor of the 2018 Engage for Good Conference! This page will serve as your “home base” for all things sponsor-related. Please note that not all of the below information may be applicable to you (e.g. if you’re not exhibiting at the event). If you have any questions, please contact Joanne Hanrahan. Click on any heading below to get additional information on each topic.

Critical Deadlines

Copy and logo for sponsor page due

Early Bird deadline for conference registrations

Copy for ‘Meet the Sponsors’ email due (see ‘Meet the Sponsors’ information below)

Completed complimentary registrations due (for colleagues that will be using free passes)

Sample of attendee packet inserts due (if applicable – please check your agreement details)

Deadline for reduced room rates at the JW Marriott (always sells out!)

Shipped materials due to the JW Marriott (see Shipping/Exhibiting information below)

Engage for Good Conference

January 15, 2018 or ASAP

March 16, 2018

April 13, 2018

April 18, 2018

May 8, 2018

May 21, 2018

May 23-24, 2018

Sponsor Copy and Logo

Using Sponsor Passes To Register Your Team

Registering Team Members for the Conference:
Please click here for the complimentary registration link, or distribute this registration link ONLY to your colleagues who will be using the free passes. Please note: To check if you have an account in our system, enter your email address in the Existing Member portion of the form and click ‘Forgot Password’. If you do NOT already have an account, you will need to create an account as a new user in order to access this complimentary registration form. We must receive these registrations by April 18 to ensure they are included in the conference roster. If you have questions about how many sponsor passes you are entitled to, please email Joanne Hanrahan.

A reminder for partners or clients: the Early Bird registration deadline is March 16, 2018.

Substitutions:
If you need to substitute a new attendee for someone on your team that has already been registered, please use this form.

'Meet the Sponsors' Email Details

We will be distributing a “Meet the Sponsors” email blast to all Engage for Good Conference attendees two weeks before the event. Please send us a 50-75 word company description by April 13 to ensure that your company is featured in the email blast. You can instruct us to use the copy you submitted for the Sponsor Page or you can send new copy that promotes what you’ll be doing at the conference to Joanne Hanrahan.

Exhibiting at EFG2018

Exhibit Day at EFG2018:
The “Exhibit Hall” will be open on Thursday, May 24th. See below for information on set-up and tear-down times.

Exhibit Format:
You will be provided with a six-foot, skirted table (skirt is solid black). Chicago Fire Code regulations only permit pop-up signs beside your exhibit table, it cannot be placed behind or on top of the exhibit table. For specific requests, please email Ken Craven at the JW Marriott or call him at (312) 660-8229.

Power and Other A/V Needs:
If you need electrical power for a monitor that would be on your table (or other equipment), please email Kevin Costlow, Director of Sales , Encore Event Technologies, JW Marriott or call him at (312) 660-8204. You will also need to complete this Exhibit Order Form.

Set-Up:
We will be on-site at the hotel on Monday, May 21 and will work to ensure your materials have arrived and are ready for set-up on Thursday, May 24th at 6:00 am. The first attendee traffic will start when breakfast begins in the exhibit hall at 8:00 am.

Break-down:
Breakdown can begin at 3:00 pm on May 24th and should be completed by 4:00pm.

Please note that the JW Marriott staff will assist with any return shipping that you may need, but that you are responsible for return shipping/handling costs for your materials. Please plan to bring shipping labels to use.

Shipping Information

Quantities:
Please plan to print/ship 525 copies of your materials.

Shipping:
All materials should arrive at the hotel on or before Monday, May 21. Once you’ve shipped your materials, please send tracking information to Joanne Hanrahan so we can help ensure your packages arrive at the right place.

How to Label Your Packages (IMPORTANT!):
Your shipping labels should be clearly and prominently marked as follows (including items sent by third-party printers/vendors), so that we can ensure you have what you need onsite.

YOUR NAME (or person claiming package)
EFG Conference May 23 & 24, 2018
Ken Craven Director of Event Planning
151 WEST ADAMS STREET
JW MARRIOTT CHICAGO
CHICAGO, IL 60603

Please also fill out an EFG box label for each box that you ship. Tape this form in a visible position on your package. This label does not replace the shipping label required by FedEx, UPS, or any other carrier.

Attendee Packet Inserts:

Please check your sponsor contract to determine if this is applicable to your sponsorship. If so, please email a .PDF sample of what you plan to insert in the attendee packets to Joanne Hanrahan no later than April 18. These inserts must be smaller than 8.5 x 11. Plan to ship 525 inserts.

If we are including your materials in attendee packets, it is critical that you package these separately and check off “ATTENDEE PACKET INSERTS” on the EFG box label. We will be preparing the packets in advance and will need to find these materials quickly. All materials must be addressed as outlined above.